Terms and Conditions ACH

Huurvoorwaarden ACH

Our rates include Maintenance, VAT, Unlimited mileage, Airport Transfers, Full Third Party Insurance, and 90% Comprehensive Insurance.
All vehicles are hired subject to our standard Rental Agreement (RA).

The minimum rental period is 6 days. Daily rates are calculated on a 24 hour basis from time of pick-up to time of drop-off.

Extensions of the rental period must be arranged with us no later than 2 days (48 hours) prior to the agreed date of termination and is depending on availability of the vehicle.

Insurances and waivers exclude damages to personal property.
All vehicles carry a full Third Party insurance and a comprehensive insurance for approximately 90% of their value (depending on the vehicle). In the event of an insurance claim arising, the renter will be held liable for the chosen level of the excess, security for which must be provided by the renter by means of credit card only.

The excess amount of the vehicle can be reduced (reduced excess) against payment of a daily fee.

A valid drivers license must be produced by the renter / driver. Minimum age is 25 years. Additional drivers will be charged a fee of N$ 25.00 per day each.
Valid drivers licenses are: An international drivers license, a European Community drivers license, any national drivers license in English. National drivers licenses in any other language than English must be accompanied by an officially certified translation in English.

No vehicle may be taken outside Namibia without prior approval and a cross-border permit.
Long term and one-way rentals are available on request.
Any instructions received from the client during the period of the last 7 days prior to the proposed rental date can for reasons of practical arrangements be accepted on a conditional basis only.

We accept Visa and MasterCard Credit Cards only. Payment via PayPal, VCS, in cash (Euro, USD, ZAR and N$) or by ETF Bank transfers is also possible.
All terms, conditions and rates are subject to change without prior notice.
We reserve the right to substitute the booked vehicle with a similar one.

Insurance in Namibia

Background

It is important to be aware and understand that there are significant differences compared to Western countries regarding car insurances and responsibility in case of damages. For example, in most of the Southern African countries such as Namibia and Botswana, it is not obliged to have any car insurance. In practice this means, that the majority of the cars do not have any insurance at all and that the owners and/or car users are personally responsible for any damages and compensation in case of an accident or damages.


Standard Excess:
All rental cars have a standard third party insurance (without excess) and are insured in case of traffic accidents for approximately 90% of the replacement value of the vehicle. The client/renter is responsible for the excess level of the remaining 10% during the agreed rental period. The exact excess level is different per vehicle class.

The chosen excess level will be blocked (authorization only) on the credit card (VISA or MasterCard) of the contract holder, which is required before hand over of the vehicle. Please note that the excess amount will be blocked only (authorization only) and not deducted from your credit card. This authorization is automatically cancelled when the car is returned and there are no damages reported.

Besides the general exclusions, terms & conditions, with this type of insurance, glass and tyre damages and are not covered and will be the responsibility of the client.

Please note that the client is always liable for the damages of the rented vehicle up to the chosen level of excess, independent of who caused the accident or who is guilty, meaning this is also applicable in case the damages or accident is caused by a third party.


Reduction of the excess:
In case the client prefers to rent a vehicle with a lower excess level than standard excess, then an additional fee per day will be charged. It is possible to reduce the excess to the minimum amount of N$ 1,500.00.

    The reduction possibilities are:
  • Reduced excess 1: 50% reduction
  • Reduced excess 2: 87.5% reduction
  • Reduced excess 3: reduction of the excess amount of N$ 1,500.00

Reduced Excess 1 and 2:
Reducing the level of excess helps to reduce cost in case of an accident in which a third party is involved. The damage to the rented vehicle (above the amount of the chosen excess level) as well as the third party damages (no excess applicable) is covered.

Important: Reduced Excess 1 and 2 exclude damages to tyres, windows and damages as a result of single vehicle accidents or damages as a result of sandstorms.


Redusced Excess 3:


    Additionally included in the Reduced Excess 3 are:
  • Damage to windows
  • One (1) damaged tyre
  • Sandblast damages
  • Single vehicle accidents (negligence e.g. speeding, under influence of alcohol are excluded)
  • Undercarriage damages

The excess amount up to N$ 1,500.00 of reduced excess 3 is always applicable.

The Reduced Excess 3 is only bookable as from 10 rental days.

Important: Reduced Excess 3 can not be compared with the European “Full Casco” or “All Risk” insurance, where all damages are covered independent of the cause or the guilt.


Single Vehicle Accidents:

Losing the control over the car and rolling the car, bumping a tree while reversing the car, accidents without involvement of a third party are single vehicle accidents.

Coverage by the insurance company:
In above-mentioned policies the damages are covered in case:

  • it concerns a traffic accident in line with the definition of the insurance (see below);
  • there is no situation of negligence;
  • it is not a situation mentioned in the exclusions.


Traffic accident:


The used definition of a traffic accident is: an accident with the vehicle where another vehicle is involved, or where a pedestrian is involved, or where an animal is involved.

IMPORTANT: an accident without involvement of other parties (single vehicle accidents), like e.g. rolling the car is not covered with Reduced Excess 1 and 2 (only with Reduced Excess 3). Also not when you tried to avoid hitting an animal crossing the road.


Negligence:
This is the situation when the driver and/or the passengers are not behaving according to the law, the terms & conditions of the rental agreement or general regulations.

    Examples of negligence, when the insurance does not cover the damages are:
  • in case of drunk driving;
  • in case of speeding;
  • in case of crossing a red traffic light;
  • in case of driving through water (rivers, swamp, sea), where the water level reaches higher then the axel of the car;
  • in case of wrong use of clutch, gears and engine of the car;
Exclusions:

    Damages which are not covered by the insurance:
  • (burning) damage caused by cigarettes, matches and / or lighters;
  • damage caused by walking or standing on the roof or bonnet;
  • damage caused by rolling the car, without the involvement of another party (included in Reduced Excess 3);
  • damaged glass and windows (included in Reduced Excess 3);
  • damaged tyres (punctures, leaking, and/or extraordinary use) (included in Reduced Excess 3);
  • damage caused by driving through water;
  • damage caused by sandstorms (included in Reduced Excess 3);
  • damage of personal belongings;

 

Speed Limit:
Within city limits and in National Parks: 60 km/hour, Gravel roads: 80 km/hour and Highways: 120 km/hour.
ACH speed regulations do overrule road signs indicating 100 km/hr.

At 125 km/h the vehicle makes a “beep” tone, indicating that the driver is driving over the maximum speed allowed on highways. Please be informed that all our vehicles are equipped with a GPS Tracking Black Box.

IMPORTANT: If you exceed this speed limit all insurances and Reduced Excesses lapse and become invalid.



Theft:
Theft of the vehicle is covered in case the client behaved responsible, the vehicle was locked and in case the client can deliver the original car keys (except in case of car jacking).


Tyre Damage:
The minimum profile of the tyres is 6 mm (3 mm for spare tyres).
Tyre damage is not covered (except for Reduced Excess 3). In case of a puncture or a damaged tyre, the renter can try to have it fixed or can choose to purchase a new tyre.
When returning the car the renter will be charged for the damaged tyre as the damaged tyre has to be replaced by a new one. Repaired tyres are not accepted. The renter will only be charged for the existing mm’s of profile and not by definition for a whole new tyre. In case the renter purchased a new tyre, he will be refunded for the extra mm of profile.


Sandstorm:
In case of a sandstorm, stop the car immediately and try to look for temporary shelter. If this is not possible, then continue driving with a very low speed. Damages caused by a sandstorm are not covered by the insurance (except for Reduced Excess 3). Sandstorms do mostly occur at the coast and in case of an eastern wind.



Police report is compulsary:
It is demanded to have a full police report in case of damage or theft. When you are able to take pictures this is advisable at all times.


Towing cost:

Towing cost in case of a technical breakdown are covered by the rental company. The towing cost in case of an accident and not covered damages are always for account of the client.

'Claim handeling fees'
The administrative cost related to a damage (called ‘claim handling’) is for the account of the client.


Cross borders:

borders_small

We allow our clients to cross the border with our vehicles. Any cross border rental must be arranged with Asco Car Hire prior to departure.

Cross-border permit for Botswana, South Africa, Lesotho, Swaziland and Zimbabwe:
N$ 500.00 per vehicle (Multiple entry)

Cross-border permit when access to Zambia, Malawi and Mozambique is included:
N$ 2000.00 per vehicle (Multiple entry)

Please take note: This is a permission letter only. It does not include any local border crossing fees, road taxes, etc.

Airport Transfers

We offer a free airport shuttle service between 07.00 – 17.00, 7 days a week.

Please inform us 7 days prior to your arrival on the exact date and time of your arrival, including your flight number and the number of persons traveling, so that we can meet you at the airport upon arrival.

We will bring you to our offices in Windhoek in order to collect your vehicle or we can take you to your accommodation in the city of Windhoek and pick you up in a later stage. These transfers from and to the airport are free of charge. Unfortunately, the free airport shuttle bus will not drive to any lodges in the surrounding area of the airport or outside Windhoek.

Please note that our free shuttle service operates on a fixed time schedule and route. This free service runs from 7:00h (earliest departure from Asco offices) till 17:00h (latest departure from Asco offices). Please be informed that our driver will depart from the airport latest 90 minutes after the scheduled landing of your flight. In case you will not arrive at our premises in Windhoek before 17:00h, you will only be able to get your vehicle the next day.

For alternative transport outside the operating hours of the shuttle service, please contact our office.